The duties of the Executive Board will include, but are not limited to:

Co-Presidents

(1 president representing Glenwood Heights Primary, 1 president representing Laurin Middle School) the two co-presidents shall coordinate with each other in order that one or both fulfill the duties listed below,

1. Shall preside at all meetings of the Executive Board and shall have general supervision of the affairs of Glenwood/Laurin PTO.
2. Shall function as the primary catalyst to encourage involvement by parents in the organization and its general activities.
3. Shall act in the primary liaison capacity with the building principal, teachers and staff on matters of concern to Glenwood/Laurin PTO.
4. Shall be principle operating and administrative officers and shall possess the power to sign all certificates, contracts or other instruments of Glenwood/Laurin PTO.
5. May call Executive Board and General Membership meetings at her/his discretion.
6. Shall monitor all activities of the Glenwood/Laurin PTO that are conducted in the school.
7. Shall along with the Secretary, keep a copy of all legal documents pertinent to the Glenwood/Laurin PTO.

Secretary

1. Shall maintain Glenwood/Laurin files and be responsible for all documents, records and communications of the Glenwood/Laurin PTO.
2. Shall maintain a written record of all meetings of the Glenwood/Laurin PTO, including, but not limited to, those persons in attendance, motions made and voted thereon, and other business conducted and decided upon at such meetings.
3. Shall provide minutes for prior meetings of the Executive Board, have copies available at the next meeting and distribute copies to interested parties.
4. Shall keep a permanent record of these minutes in a binder for historical purposed for five (5) years.
5. Shall, along with the Co-Presidents, keep a copy of all legal documents pertinent to the Glenwood/Laurin PTO.
6. Shall fulfill all functions delegated to her/him by the Co-Presidents and/or Executive Board.

Treasurer

1. Shall be responsible for transacting and recording the financial affairs of the Glenwood/Laurin PTO.
2. Shall maintain accurate and timely accounting of all monies received and disbursed by the Glenwood/Laurin PTO.
3. Shall deposit all funds into the accounts established pursuant to the direction of the Executive Board and shall be legally responsible for the proper maintenance of such accounts.
4. Shall report at all meetings on the financial status of the Glenwood/Laurin PTO including funds on hand, outstanding obligations and all disbursements made since the last report.
5. Shall be one of two required signers on all checks and drafts against Glenwood/Laurin PTO funds.
6. Shall be responsible for reviewing and presenting Glenwood/Laurin PTO funds allocation requests at Executive Board meetings.
7. Shall keep a permanent record of all financial activity and fiscal records for five (5) years.
8. Shall comply with All State, Federal and Battle Ground School District Guidelines that pertain to Glenwood/Laurin PTO as a charitable organization.
9. Shall fulfill all functions delegated to her/him by the Co-Presidents and/or Executive Board.

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